Faster checkout
Rentals without manual math
Client, rental item, tariff, term and balance are linked in one card.
- Bookings and auto-renewal
- Item swaps and event history
- Completion without losing data
ProkatOS · Rental CRM
Manage rentals, customers, payments and items in one system
No spreadsheets, missed payments or unclear debts.
Operators create rentals faster and take card payments through the terminal, customers get reminders on their own, cashiers close their shift with a cash count, and owners see where every amount went and how items are used.
- 14-day trial period
- Help with data migration
- Desktop and web portals
- Setup tailored to rental workflows
The whole workday in one system. From creating a rental and a card payment to return, repair by work order, shift closing and an owner report.
RentalsTerms, statuses and renewals
MoneyPayments, card terminals and shifts
ItemsAvailability, condition and utilization
WarehouseStock, movements and sales
What ProkatOS does
All key rental processes in one system
The system connects clients, rental items, tariffs, contracts, payments, charges, warehouse, maintenance and reports. Item types and fields adapt to any rental business.
Every amount has a source
Card payments go through the bank terminal, cancellations become refunds to the card, and each shift closes with a cash count and a terminal check.
See what's working and what's idle
The item card combines rentals, maintenance, costs and profitability, and repairs and services for customers run on work orders.
Owners see the business result
Overview and reports show the day's problems and rental dynamics.
Clients
History, rating, debt, blacklist and consents
Warehouse
Stock, movements, repairs and sales
Roles and journal
Configurable access rights and action logging
Web portals
Clients sign in with an SMS code, staff work without installing software
Work orders
Jobs from a price list or typed in, parts from stock, payment and hand-over
Card acquiring
Sberbank and ARCUS2 terminals (VTB, Gazprombank and others): payment, refund, settlement
Cash shifts
Expected cash, count, discrepancies and card matching by RRN
Customer reminders
Telegram or SMS: rental ending, overdue, debt, order ready
Workday
From handing out an item to financial reconciliation
1
Operator creates a rental
Picks a client, rental item and tariff. The system calculates term, cost and balance.
2
ProkatOS tracks events
Payments, renewals, penalties, item swaps and debts are saved in the history, and customers get return and payment reminders on their own.
3
The till adds up
The cashier closes the shift: the system knows how much cash should be there and matches card payments with the terminal. Accountants see only real money.
4
Owner sees the result
Debts, revenue, maintenance, item utilization and staff efficiency are available in reports.
One system — different jobs
Every employee sees what they need for their work
ProkatOS keeps the team on one information field without overloading employees with extra data and actions. Each role's permissions can be fine-tuned per company — not just picking a role, but restricting specific actions.
Understands where the profit, debt and downtime are
Tracks revenue, item utilization, maintenance and location efficiency without manually collecting reports.
Hands out and takes back rental items fast
Works with rentals, card and cash payments, work orders, renewals and returns, and closes their shift at the end of the day.
Reviews every financial operation
Sees the source of each amount, correction history, cash shifts with discrepancies and operations pending reconciliation.
Interface
What ProkatOS looks like inside
Real screens from the ProkatOS desktop client — overview, rentals, item catalog, clients, finance and reports.
Industries
Adapt ProkatOS to your rental industry
One platform supports different rental models. Choose an industry to see relevant workflows and catalog settings.
Tool rental CRM
Tool rental management for kits, serial numbers, deposits, maintenance, payments and overdue returns in one CRM.
Learn more →Furniture and decor rental CRM
CRM for furniture, decor and prop rentals with date-based bookings, kits, delivery, returns and damage tracking.
Learn more →Clothing and costume rental CRM
Clothing and costume rental tracking for sizes, sets, bookings, fittings, cleaning, deposits and damage.
Learn more →Sports equipment rental CRM
Sports equipment rental CRM for sizes, seasons, kits, fast checkout, maintenance and utilization.
Learn more →Electronics rental CRM
Electronics rental CRM for serial numbers, kits, condition, deposits, maintenance and per-device history.
Learn more →E-scooter rental CRM
E-scooter rental software: hourly tariffs, battery charge, deposits, QR labels, checkout photos and repairs in one system.
Learn more →SUP board rental CRM
SUP rental software: online weekend bookings, kits with paddle and vest, deposits, seasonal tariffs and damage tracking.
Learn more →Ski and snowboard rental CRM
Ski rental software: sizes and lengths, kits, deposits, tuning and repair, and fast checkout on peak days.
Learn more →Outdoor gear rental CRM
Rental tracking for tents, backpacks, sleeping bags and gear: trip-date bookings, kits, cleaning and drying after return, deposits.
Learn more →Boat and pedal boat rental CRM
Boat station software: hourly rental of boats, pedal boats and kayaks, pier queues, deposits, agreements and safety briefings.
Learn more →Features
Checkout, return and agreement — paperless
Online booking, e-signed rental agreements, QR labels on equipment and condition photos at checkout and return.
Online booking
Customers book bikes, scooters, SUP boards and other equipment on your page: point, tariff and start time, email confirmation and real-time availability.
Learn more →E-signed agreements
Customers sign the rental agreement with a finger on a tablet or by a link from an email. The text, its SHA-256 fingerprint, time and IP are kept, and the customer gets a copy by email.
Learn more →QR codes on equipment
QR labels on bikes, scooters and equipment: a scan opens a new rental for free equipment or the return for rented equipment. Works with a phone camera and barcode scanners.
Learn more →Checkout and return photos
Photo records of equipment condition: photos at checkout and return are linked to the rental and shown side by side — before and after. A scratch dispute is settled in a minute.
Learn more →Pricing
Start, Business and Network with optional modules
Limits can be adjusted in the owner client. Final pricing depends on item count, users, portals, notifications, backups and custom development.
Start
up to 25 vehicles490RUB/month
- up to 3 employees
- rentals, clients, fleet
- payments and debts
- basic reports
Business
up to 120 vehicles990RUB/month
- up to 15 employees
- finance and warehouse
- staff and customer portals
- sales, leasing and forecasting reports with rankings
Network
customfrom 1,990RUB/month
- up to 100 employees
- up to 1000 vehicles
- multiple companies and locations
- integrations and SLA
The trial unlocks every feature for 14 days, no card and no sales call. Pick a plan later — your data stays.
Trust
Company data is isolated, staff actions are auditable
- HTTPS
- Roles and permissions
- Action journal
- Cash shifts
- Backups
- Server monitoring
Setup and custom work
We help launch and adapt ProkatOS to your workflow
We configure company, roles, tariffs, contract templates, Excel migration, web portals, the bank terminal, customer reminders and integrations.
Need custom software?
The ProkatOS team also builds CRM, ERP and desktop applications for business workflows.
FAQ
Common questions about ProkatOS
How do I migrate data from Excel to ProkatOS?
We help prepare and import clients, vehicles and outstanding debts from your Excel sheets during onboarding, usually within a few days.
What access roles are supported?
Administrator, operator and accountant with configurable access rights, plus an action journal for staff oversight.
What is the difference between Start, Business and Network plans?
Start fits a fleet of up to 25 vehicles, Business covers up to 120 vehicles with finance and warehouse modules, and Network serves multi-location networks of up to 1000 vehicles with integrations and SLA.
What support is available after onboarding?
We help configure the company, roles, tariffs and contract templates, and provide support via Telegram during launch.
Can I run multiple locations or companies?
Yes, the Network plan supports multiple companies and locations in one system with data isolation.
Is there a web portal for staff and customers?
Yes — staff and customer web portals are included in the Business and Network plans, ready for mobile use.
What happens to my data if I cancel the subscription?
We back up your data and provide an export before ending the service.
Demo and pricing
See ProkatOS on your rental business workflows
Tell us what you rent out, your item count, team and locations. We will suggest the right plan and setup path.
- Review your current rental process
- Show relevant working scenarios
- Estimate data migration and rollout