01Faster handover
Rentals without manual calculations
Customer, vehicle, rate, term and balance stay connected in one record.
- Bookings and auto-renewal
- Vehicle replacement and event history
- Completion without losing data
ProkatOS · CRM for rental operations
Control rentals, payments and your fleet in one place
No spreadsheet chaos, missing payments or unclear debt.
Operators create rentals faster, finance can trace every amount, and owners see fleet utilization and business results.
14-day trial
Data migration assistance
Desktop and web portals
Setup for your rental workflow
What ProkatOS does
All key rental workflows in one system
ProkatOS connects customers, vehicles, tariffs, contracts, payments, charges, warehouse, repairs and reports. Operators move faster, finance sees every amount source, owners control money and fleet.
02Traceable finance
Every amount has a source
Payments, deposits, discounts and charges never collapse into one unclear field.
- Partial payments and overpayments
- Corrections without deleting history
- Finance review for accountants
03Fleet control
See what earns and what sits idle
Each vehicle combines rentals, repairs, costs and profitability.
- Status and availability
- Repairs and consumed parts
- Sales and lease-to-own
04Decisions from data
Owners see business results
Dashboards and reports surface today's issues and long-term trends.
- Revenue and debt
- Fleet utilization and profitability
- Rate and staff performance
Customers
History, rating, debt and consents
Inventory
Stock, movements, repairs and sales
Roles and audit
Permissions and accountable actions
Web portals
Staff and customer workflows
Daily workflow
From vehicle handover to finance review
Operator creates rental
Selects client, vehicle and tariff. ProkatOS calculates period, cost and balance.
ProkatOS tracks events
Payments, extensions, penalties, replacements, debts and notifications stay in history.
Accountant reviews finance
Finance operations are accepted, rejected or corrected without deleting history.
Owner sees the result
Debt, revenue, repairs, fleet utilization and staff performance are available in reports.
One system, different jobs
Every team member sees what they need
ProkatOS keeps the team in one information space without overloading employees with unnecessary data and actions.
Understand profit, debt and downtime
Track revenue, fleet utilization, repairs and location performance without collecting reports manually.
Hand over and receive vehicles faster
Manage rentals, payments, extensions and returns in a clear daily workspace.
Verify every financial operation
See amount sources, correction history and operations awaiting finance review.
Interface
What ProkatOS looks like inside
Real screens from the ProkatOS desktop client — overview, rentals, fleet, clients, finance and reports.
Pricing
Start, Business and Network with optional modules
Limits can be adjusted in the owner client. Final pricing depends on fleet size, users, portals, notifications, backups and custom development.
Start
Start
2,900 RUB/month
- up to 3 employees
- rentals, clients, fleet
- payments and debts
- basic reports
Recommended
Business
Business
4,900 RUB/month
- up to 15 employees
- finance and warehouse
- staff and customer portals
- leasing and advanced reports
Network
Network
from 8,999 RUB/month
- up to 100 employees
- up to 1000 vehicles
- multiple companies and locations
- integrations and SLA
Trust
Company data is isolated, staff actions are auditable
HTTPS
Roles and permissions
Action journal
Backups
Server monitoring
Setup and custom work
We help launch and adapt ProkatOS to your workflow
We configure company, roles, tariffs, contract templates, Excel migration, web portals and integrations.
Need custom software?
The ProkatOS team also builds CRM, ERP and desktop applications for business workflows.
FAQ
Common questions about ProkatOS
How do I migrate data from Excel to ProkatOS?
We help prepare and import clients, vehicles and outstanding debts from your Excel sheets during onboarding, usually within a few days.
What access roles are supported?
Administrator, operator and accountant with configurable access rights, plus an action journal for staff oversight.
What is the difference between Start, Business and Network plans?
Start fits a fleet of up to 25 vehicles, Business covers up to 120 vehicles with finance and warehouse modules, and Network serves multi-location networks of up to 1000 vehicles with integrations and SLA.
What support is available after onboarding?
We help configure the company, roles, tariffs and contract templates, and provide support via Telegram during launch.
Can I run multiple locations or companies?
Yes, the Network plan supports multiple companies and locations in one system with data isolation.
Is there a web portal for staff and customers?
Yes, ProkatOS includes staff and customer web portals, prepared for mobile use.
What happens to my data if I cancel the subscription?
We back up your data and provide an export before ending the service.
Demo and pricing
See ProkatOS on your rental workflow
Tell us your fleet size, team and locations. We will suggest the right plan and setup path.
- Review your current rental process
- Show relevant working scenarios
- Estimate data migration and rollout