Faster checkout
Rentals without manual math
Client, rental item, tariff, term and balance are linked in one card.
- Bookings and auto-renewal
- Item swaps and event history
- Completion without losing data
ProkatOS · Rental CRM
Manage rentals, customers, payments and items in one system
No spreadsheets, missed payments or unclear debts.
Operators create rentals faster, accountants see where every amount comes from, and owners track item utilization and business results.
- 14-day trial period
- Help with data migration
- Desktop and web portals
- Setup tailored to rental workflows
The whole workday in one system. From creating a rental and payment to return, repair, financial reconciliation and an owner report.
RentalsTerms, statuses and renewals
MoneyPayments, debts and charges
ItemsAvailability, condition and utilization
WarehouseStock, movements and sales
What ProkatOS does
All key rental processes in one system
The system connects clients, rental items, tariffs, contracts, payments, charges, warehouse, maintenance and reports. Item types and fields adapt to any rental business.
Every amount has a source
Payments, deposits, discounts and charges don't blend into one field.
See what's working and what's idle
The item card combines rentals, maintenance, costs and profitability.
Owners see the business result
Overview and reports show the day's problems and rental dynamics.
Clients
History, rating, debt, blacklist and consents
Warehouse
Stock, movements, repairs and sales
Roles and journal
Configurable access rights and action logging
Web portals
Clients sign in with an SMS code, staff work without installing software
Workday
From handing out an item to financial reconciliation
1
Operator creates a rental
Picks a client, rental item and tariff. The system calculates term, cost and balance.
2
ProkatOS tracks events
Payments, renewals, penalties, item swaps, debts and notifications are saved in the history.
3
Accountant reviews the money
Financial operations are accepted, rejected or adjusted without deleting history.
4
Owner sees the result
Debts, revenue, maintenance, item utilization and staff efficiency are available in reports.
One system — different jobs
Every employee sees what they need for their work
ProkatOS keeps the team on one information field without overloading employees with extra data and actions. Each role's permissions can be fine-tuned per company — not just picking a role, but restricting specific actions.
Understands where the profit, debt and downtime are
Tracks revenue, item utilization, maintenance and location efficiency without manually collecting reports.
Hands out and takes back rental items fast
Works with rentals, payments, renewals and returns in a clear daily interface.
Reviews every financial operation
Sees the source of each amount, correction history, and operations pending reconciliation.
Interface
What ProkatOS looks like inside
Real screens from the ProkatOS desktop client — overview, rentals, item catalog, clients, finance and reports.
Industries
Adapt ProkatOS to your rental industry
One platform supports different rental models. Choose an industry to see relevant workflows and catalog settings.
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Learn more →Pricing
Start, Business and Network with optional modules
Limits can be adjusted in the owner client. Final pricing depends on item count, users, portals, notifications, backups and custom development.
Start
up to 25 vehicles2,900RUB/month
- up to 3 employees
- rentals, clients, fleet
- payments and debts
- basic reports
Business
up to 120 vehicles4,900RUB/month
- up to 15 employees
- finance and warehouse
- staff and customer portals
- sales, leasing and forecasting reports with rankings
Network
customfrom 8,999RUB/month
- up to 100 employees
- up to 1000 vehicles
- multiple companies and locations
- integrations and SLA
Trust
Company data is isolated, staff actions are auditable
- HTTPS
- Roles and permissions
- Action journal
- Backups
- Server monitoring
Setup and custom work
We help launch and adapt ProkatOS to your workflow
We configure company, roles, tariffs, contract templates, Excel migration, web portals and integrations.
Need custom software?
The ProkatOS team also builds CRM, ERP and desktop applications for business workflows.
FAQ
Common questions about ProkatOS
How do I migrate data from Excel to ProkatOS?
We help prepare and import clients, vehicles and outstanding debts from your Excel sheets during onboarding, usually within a few days.
What access roles are supported?
Administrator, operator and accountant with configurable access rights, plus an action journal for staff oversight.
What is the difference between Start, Business and Network plans?
Start fits a fleet of up to 25 vehicles, Business covers up to 120 vehicles with finance and warehouse modules, and Network serves multi-location networks of up to 1000 vehicles with integrations and SLA.
What support is available after onboarding?
We help configure the company, roles, tariffs and contract templates, and provide support via Telegram during launch.
Can I run multiple locations or companies?
Yes, the Network plan supports multiple companies and locations in one system with data isolation.
Is there a web portal for staff and customers?
Yes — staff and customer web portals are included in the Business and Network plans, ready for mobile use.
What happens to my data if I cancel the subscription?
We back up your data and provide an export before ending the service.
Demo and pricing
See ProkatOS on your rental business workflows
Tell us what you rent out, your item count, team and locations. We will suggest the right plan and setup path.
- Review your current rental process
- Show relevant working scenarios
- Estimate data migration and rollout